RSVP & headcount
Attending or not, how many, which guests by name, and whether they are coming to both the ceremony and the reception.
Weddings · Receptions · Functions
An invitation that opens when they tap it
It still arrives as a beautiful printed card on heavy stock. It just happens to carry your RSVP list, your venue map, your running order and your photo gallery inside it. Guests tap; everything about the day appears on their phone.
- The chip is invisible
- QR code for every guest
- Editable after posting
Together with their families
AmaraandElliot
Saturday, 12 SeptemberFour o'clock in the afternoon
The Old Mill, Hudson Valley
The short answer
An NFC invitation is a printed card with a paper-thin chip laminated inside it. A guest holds their phone to the card and your event page opens — RSVP, directions, schedule, dress code, gift registry and a shared photo gallery, all in one place. The card looks and feels like ordinary fine stationery, every invitation also carries a QR code and short web address for guests who cannot tap, and you can change the details on the page at any point after the invitations have been posted.
Behind the tap
Everything your guests keep asking you
The message thread, the three phone calls about parking, the aunt who lost the card — all of it becomes one page that answers itself.
Meals & dietary notes
Menu choices and allergies collected per guest, exportable in the format your caterer actually wants.
Maps & travel
One-tap directions to the ceremony and the reception, parking notes, shuttle times and nearby hotels.
Running order
Arrival, ceremony, drinks, dinner, speeches, first dance, carriages — so nobody misses the part they came for.
Dress code
Written properly, with a colour palette and a few reference images, so "black tie optional" stops being a debate.
Gift registry
Links to your lists or a honeymoon fund, handled discreetly on its own screen rather than printed on the card.
Song requests
Let guests add to the playlist before the day and hand your DJ a list that is already in their format.
Shared photo gallery
On the day, the same link becomes an album every guest can upload to. You wake up to several hundred photos you were never going to see.
01
It still has to look like an invitation
This only works if the technology is invisible. The NFC inlay is roughly the thickness of a sheet of paper and is laminated between layers during production, so it disappears inside heavy cotton stock, letterpress, foiling, edge painting or a vellum wrap. Your guests see stationery. They find out about the chip when they tap it.
- Work with your stationerWe can supply encoded inlays to your printer, or produce the whole suite ourselves.
- Heavy stock, foil and letterpress600 gsm cotton, hot foil, blind deboss, painted edges, wax seals, vellum and ribbon.
- Whole-suite optionsSave the date, main invitation, details card, place cards and table numbers.
02
Change the plan without reprinting the plan
Weddings move. The ceremony shifts by half an hour, the shuttle timetable changes, the weather plan activates, a venue reshuffles rooms. On a printed card, every one of those is a group message and a dozen phone calls. On your event page it is one edit, and every guest sees the current version the next time they tap.
- Live updatesTimes, locations and notes can change up to the morning of the day.
- Announcement bannerPin an important note to the top of the page so nobody misses it.
- Messages to youGuests can leave a note with their RSVP — and most of them do.
03
The RSVP list that keeps itself
No reply cards, no stamps, no spreadsheet reconciliation at eleven at night. Replies arrive the moment a guest taps, in one live list you can filter, sort and export — with meal choices, dietary notes, plus-ones and the messages people leave attached to the right names.
- Live headcountKnow your number for the caterer without chasing twenty people.
- Export to anythingSpreadsheet export for your planner, caterer and venue.
- Private to youGuest data belongs to you, is not sold or shared, and is deleted on request after the event.
Occasions
Not only weddings
Anything with a guest list, a venue and a schedule works the same way.
Weddings & receptions
Engagements
Milestone birthdays
Anniversaries
Religious ceremonies
Corporate galas
Product launches
Private dinners
Parties & showcases
Conferences
Planning
Start earlier than you think you need to
How long your suite takes depends on the design, the finishes and the quantity, so we will not print a number here and have you plan around it. Send us your date and we will give you a real schedule with the quote.
1
Conversation
Date, venue, guest numbers, the look you have in mind and whether you already have a stationer. We will tell you honestly if a plain printed card serves you better.
2
Design
Card artwork and the event page designed together so they feel like one object. You see both before anything is committed.
3
Physical proof
One real card, on the real stock, with the chip in it, posted to you. You tap it on your own phone before we print a hundred.
4
Print & encode
The full run is produced, each card is encoded and tested, and the suite is packed ready for you to address and post.
5
Live through the day
RSVPs arrive as guests reply, you edit details as plans firm up, and the page becomes the shared photo gallery on the day itself.
The stationery
Paper, finish and how the chip disappears inside it
This only works if the technology is invisible. Everything below is a normal stationery choice — the inlay simply goes between the layers while the card is being made.
Cotton board, 540–700 gsmThe classic duplexed wedding stock. The inlay sits between the two sheets at the duplexing stage, so it is structurally invisible and adds no detectable bump.
LetterpressWorks normally. We keep the deepest impressions clear of the antenna area, which your printer plans for at artwork stage.
Hot foil & metallic inkPossible, with one caveat: large unbroken areas of metallic foil directly over the antenna can weaken the read. We position the inlay away from them.
Blind deboss & embossNo restriction. A debossed monogram over the inlay area is fine.
Painted edgesNo effect on the chip at all. One of the nicest ways to hint that the card is special.
Vellum wraps & ribbonNo effect — vellum, silk ribbon and wax seals are all transparent to NFC.
Handmade & deckle-edge papersUsually possible. Very irregular thicknesses need a test card first, which we will make before committing the run.
Acrylic & wood invitationsBoth work well and are genuinely striking. Metal invitations need an on-metal inlay, which we would specify.
The guest's view
From the envelope to the photo album
One card, one link, and a page that changes job three times between the day it arrives and the week after the wedding.
1
It arrives
A proper printed invitation lands on the mat. They read it exactly as they would any other.
2
They tap
A line on the details card invites them to tap or scan. The event page opens in their browser.
3
They reply
Attending, headcount, meal choice, dietary notes and a message to you — in about a minute.
4
They plan
Date in the calendar, directions saved, dress code checked, hotel booked using your block code.
5
They celebrate
On the day the same link becomes the shared gallery, and everyone uploads what they shot.
The full suite
Not only the main invitation
The same page can serve every piece of stationery across the whole run-up, changing what it shows as the date approaches.
01
Save the date
Sent early, with the chip already in it. The page opens as a holding card — the date, the city, "details to follow" — and fills in later.
02
The invitation
The main card. The page becomes the full event: RSVP, schedule, directions, dress code and registry.
03
Details card
Where the tap instruction and the QR code live, so the main invitation stays uncluttered and formal.
04
Place cards & table numbers
Tap at the table for the menu, the seating plan, the running order or a note from you.
05
Thank-you cards
After the day the page becomes the gallery and, once they arrive, the professional photographs.
For the trade
Planners, venues and stationers
A good number of our invitation projects come through people who already own the client relationship. We are happy to work entirely behind the scenes — you keep the client, the design and the margin, and we supply the part you do not want to build.
- Encoded inlays to your printerYou print the suite exactly as you always do; we supply inlays already written and tested.
- White-label event pagesDesigned to your studio's aesthetic, with no Capstone Tek branding anywhere on them.
- One RSVP dashboard per eventHand your couple a login, or keep it and report to them yourself — whichever suits how you work.
- Repeat-project termsIf you are placing several events a season, we will put sensible commercial terms in place rather than quoting each one cold.
Your guest list
Who can see what
You are handing us the names, addresses and dietary requirements of everybody you care about. It is reasonable to want to know exactly what happens to them.
How it works
- Your event page is unlisted and carries a
noindexinstruction, so it does not appear in search results - RSVP data is visible to you and to anybody you choose to share the dashboard with
- You can export the full list at any time, in a spreadsheet, without asking us
- Sensitive details such as a home address are only collected if you ask for that field
- Everything is deleted on request after the event, and automatically at the end of the agreed hosting period
What never happens
- Your guest list is never sold, rented or shared with anyone
- Your guests are never added to a mailing list — not ours, not anybody's
- No advertising trackers or third-party pixels run on your event page
- Guests are never asked to create an account or sign in to RSVP
- The photo gallery is private to the people who have the link, not public
If anybody at your wedding notices the technology, we have done it badly. They should notice the invitation.
The chip is a convenience for you and your guests. It is not the design."Our older relatives will struggle."
Some will, and that is why the card never relies on tapping. A discreet QR code, a short typed address, and the essentials — date, time, venue — printed on the board itself mean no guest is ever locked out of the information that matters.
"Will it look gimmicky?"
Not unless the design makes it gimmicky. We would always rather the card be beautiful and the tap be a quiet surprise than cover the front with tap symbols. One discreet line on the details card is enough.
"Can we still have paper RSVP cards?"
Yes, and plenty of couples do. Replies from both routes merge into one list, so you still get a single headcount without reconciling two systems by hand.
"What if something changes late?"
That is the feature couples end up valuing most. A venue change, a new start time or a weather plan can be updated right up to the morning, and a pinned banner makes sure nobody misses it.
Invitation FAQ
What couples and planners ask first
Especially the one about guests who are not comfortable with phones — which is a fair question and has a simple answer.
Send us your date
Tell us the date, the venue and roughly how many guests, and we will come back with options and a price.
Start planningYes. The NFC chip is a paper-thin inlay laminated inside the board, so the card can be heavy cotton stock, letterpress, foiled, edge-painted or vellum-wrapped exactly as your stationer designed it. Guests see an invitation; the technology is invisible.
Every invitation also carries a discreet QR code and a short written web address, so guests with any phone can reach the same page. The card still works as a traditional printed invitation on its own.
Yes, and this is why couples choose it. A venue change, a new start time, a shuttle timetable or a weather plan can be updated on the page at any point and every guest sees the current version the next time they tap.
RSVP with headcount and meal choice, the running order, venue maps and directions, parking and travel notes, hotel blocks, dress code, gift registry links, a music request box, a message to the couple, live updates and a shared photo gallery for the day itself.
You get a live list you can filter and export — who has replied, headcount, meal preferences, dietary notes and messages — so you can give your caterer a reliable number instead of chasing replies.
Yes. The same format works for engagements, milestone birthdays, anniversaries, religious ceremonies, corporate galas, product launches, conferences and private dinners.
Also worth a look
Start here
Tell us what you want a tap to do
One short call is usually enough to scope it. We will come back with a plan, a sample and a fixed price — normally within one business day.